Updated October 2024

Hiring for Fall 2026

Application Deadline:
(extended to) Friday, June 5th (11:59 PM JST)

About the Internship

Watch this video to learn more about becoming an LC intern.

How do you apply?

To apply for the Learning Commons internship, you must complete and submit the hiring application through our online system. The application should be completed in one sitting.

Before starting your application, please read the section below regarding the types of information and documents that you need in order to submit your application. Failure to follow all of the instructions may result in an application rejection.

After reading the information below, please click the link below (“Learning Commons Application”): Learning Commons Application or scan the QR code.

What information do you need to complete for the application?

The Learning Commons internship is a semester-by-semester internship program, and the application process is rigorous. Interested applicants should review the eligibility requirements for the Learning Commons internship before the hiring process begins.

Before beginning the application process, please have this information readily available:

Most recent GPA (If you are a first year-first semester student, please calculate your GPA using your current grades. Here is a GPA calculator.)
Any standardized English language proficiency test you wish to report (TOEIC, TOEFL, IELTS, EIKEN, etc.)
List of activities that may interfere with internship training (last week before the new semester starts)
A 1-2 minute video responding to the following questions:

What is your idea of the responsibilities and duties of an LC Intern?

What qualities, skills, or experience do you have that would make you an outstanding student leadership intern in the Learning Commons?

Watch the sample video below if you need help with your own video.

When can you submit an application?

Spring Application Timeline:

TENTATIVE DATES	ACTIONS
Extended Deadline: June 5th	Submit online application
End of 2nd week of June	Receive invitation and prepare for interview
End of June – Beginning of July	Interview with LC Leaders and Advisors
2nd Week of July	Respond to LC internship offer
End of August (TBD)	Attend mandatory SLI orientation
End of August – Beginning of September (TBD)	Attend mandatory LC pre-semester training

Fall Application Timeline:

TENTATIVE DATES	ACTIONS
October 10th, 23:59 (deadline)	Submit online application
3^nd week of October (20th-24th)	Receive invitation and prepare for interview
October 27th – November 6th	Interview with LC Leaders and Advisors
November 10th – 21st	Respond to LC internship offer
December 8^th	Attend mandatory SLI orientation
March 23rd-27th	Attend mandatory LC pre-semester training. Must be in Japan!

What can you expect during the interview?

Accepted applicants will be asked to select their date preferences for an interview. A confirmation email with the specific date, time, and location will be sent to you. The interview is a roundtable style with three different sections. In each section, there will be a Learning Commons advisor as well as a current intern Leader. Please dress professionally and come prepared for the interview:

About the Applicant: In this section, you will be asked questions about yourself, relating to your future goals, managing time, involvement in other activities, etc.
Scenarios: In this section, you will be asked to respond to various scenarios that may take place during your internship in the plaza.
About Learning Commons: This section is focused on the Learning Commons as a whole and will ask specific questions about the rules, responsibilities, purpose, etc.

Learning Commons Intern Opportunities

There are six committees within the Learning Commons Internship Program. Each intern will join a committee, which works as a team to provide structure and vision to the Learning Commons as a whole.

Admin:

a. Tasks
Leading, announcing, and taking notes of monthly team meetings
Actively monitoring Sling and Discord messages
Sending reminders regarding events/schedules coming up
Be the default spokesperson to the IEO, tech team, etc. whenever needed
Manage LC Google Calendar and Drive
Create & handle intern shift rosters
Manage intern emails and the LC google classroom

b. Preferred Skills
Having organizational skills and being flexible
Being familiar with Google Drive, Calendar, Docs, Classroom and Sheets
Being active and familiarizing yourself with Discord and Sling
Having the ability to help the team with technical issues
Having good time management

Cafe:

a. Tasks
Maintain the Cafe’s inventory
Manage the drink order system
Update and manage the manuals and instructions for drink orders
Create posters and signs for the LC Cafe
Maintain cleanliness and space organization of LC Cafe Area
Brainstorm ideas for the menu

b. Preferred Skills
Good understanding of organization
Good communication with teammates
Have basic understandings of Excel or Google Sheets
Active on Discord and Sling

Environment:

a. Tasks
Ensure that the Learning Commons environment (physical and social) remains happy, welcoming, and functioning
Make posters and signs for the LC area
Keep the LC area clean and organized
Monitor & summarize LC’s feedback forms
Setting up of Good Vibes Board

b. Preferred Skills
Good graphic designs skills (mainly Canva)
Active on Discord and Sling

Hiring:

a. Tasks
Creating a hiring timeline for the recruitment of new interns
Creating promotional materials for the hiring process through posters and videos
Setting up the LC Job Fair
Helping advisors go through intern application videos and evaluating, commenting on, and rating the quality of each applicant
Helping advisors with the interview process for potential new interns, including setting up each of their interview schedules

b. Preferred Skills
Being familiar with Google Drive, Calendar, Docs, Classroom and Sheets
Having objective and unbiased opinions when reviewing intern application videos
Having knowledge of what makes a good LC intern and being able to see that potential in new applicants
Communicating well with team members and advisors

Projects:

a. Tasks
Organizing and preparing LC’s events and projects
Conceptualise potential events for the semester, before then allocating leaders and teams
Assisting committees with event preparations (drafting proposals, talking to the IEO if needed, etc.)
Keeping track of each intern’s number of open projects and workshops participated

b. Preferred Skills
Ability to communicate fluidly and effectively with the team and the facility
Good time management skills
Be flexible and adaptable to the given environment
Create fresh and creative ideas when planning and organizing events
Skilled in identifying problems and proficient in developing effective solutions

Promotions:

a. Tasks
Become and represent the digital face of Learning Commons
Create and come up with themes and ideas to be presented on social media (Instagram and Tik Tok) in the form of videos and posts
Promote events, interns, and the English language to the audience
Connect and engage with the audience (manage Learning Commons social media)
Available to record videos (dates may extend outside working hours)

b. Preferred Skills
Be creative in coming up with themes and ideas for promotional content
Familiar with operating a camera and editing software (Canva and/or video editors)
(optional) Knows social media trends
(optional) Be comfortable in front of the camera

Learning Commons Leadership Opportunities

There are various leadership opportunities within the Learning Commons internship program. Each semester, Advisors select a team of five (subject to change) interns to serve as Leaders or Sub-Leaders. All positions come with a high level of responsibility.

Are you eligible to be a Learning Commons Leader?

Must complete Junior Staff Training
Must not have any strikes on their record for the semester
Must have excellent previous intern evaluations

* Any intern can apply for a Leader position, as long as they do not apply for the same leadership position two semesters in a row (i.e. the Fall 2024 Promotions Leader cannot apply to be the Promotions Leader again in Spring 2025, but can apply to be the Projects Leader for Spring 2025).

What are the responsibilities of each Leader position?

Administration Leader

Responsible for creating and keeping agenda of Team and Leader meetings
Leader of Team and Leader Meetings, including meeting minutes
Responsible for coordinating the Admin team to create shift rosters and manage the Google Calendar/Google Drive
Reports technology issues to IEO and Tech Support
Sending reminders regarding events/schedules coming up
Responsible for updating intern bios on tiugti.com website

Environment Leader

Contact point for interns and students to address concerns and offer suggestions for LC improvements
Trains interns on Floor duties, PEP, and other LC services (e.g. procedures, LC tours, etc.)
Coordinate the creation of the posters and signs
Maintains cleanliness and organization of LC space (e.g. furniture, tables, etc.)
Ensure that the Learning Commons environment (physical and social) remains happy, welcoming, and functioning.
Monitor & summarize LC’s feedback forms.

Projects Leader

Responsible for overseeing LC events and ongoing projects
Coordinate between event teams and IEO regarding proposals, timesheets, inquiries, and other project related matters
Responsible for assisting with proposals and budget forms for events
Responsible for communicating with other GTF coordinator groups who use LC for events (e.g. GTI Friends)

Cafe Leader

Responsible for overseeing the tracking of cafe inventory
Coordinate with Advisor and IEO regarding cafe orders
Implement improvements and changes to the cafe system
Update and revise the cafe recipe book and introducing seasonal or limited-time drinks
Ensure the safety and cleanliness of the cafe environment
Coordinate the creation of the posters and signs

Promotions Leader

Coordinate the promotions team to ensure a consistent online presence
Assign members to create videos and digital media to spread awareness of Learning Commons events (upcoming and post-event materials)
Responsible for creating Intern of the Month announcements
Oversee the creation and publication of intern committee spotlights
Accepting and cataloguing members’ ideas to improve the social media presence of the LC on Instagram and TikTok

Hiring Leader

Responsible for managing the intern hiring process each semester
Coordinates with Advisors and Leaders to determine recruitment needs
Prepares and posts internship application materials on tiugti.com
Organizes and schedules interviews, including communication with applicants
Leads the Hiring Team to review applications and provide feedback
Ensures fair, transparent, and consistent evaluation of candidates
Reports hiring results to Advisors and updates team records accordingly